Refer to the content section for clarifications.
- When you start preparing your presentation, sketch on a piece of paper your last slide and hand it over to a colleague.
- Ask them to tell you what they understand. Remember: they must be able to understand your message, not describe what they see.
- If what they come up with is close to your intentions, then you are on the right track.
- Some refinement may be necessary. However, if they look at you puzzled or baffled then you need to go back to the drawing board.
- Divide an A4 size paper into six equal squares. Number them and write five words in each one. Save square number six for your main point.
- Give it to a colleague and ask them to narrate your story-presentation. Is what you hear what you had in mind? Are your points clear? What are your colleague’s reactions, both physical and verbal? Is he able to connect the dots? What clarifications and how many does he need?
- This exercise can be made more demanding if you erase the numbers in the boxes and ask your colleague to figure out the sequence for himself.
- The result will immediately tell you how well you have structured your content and how your audience will respond to it.
- Try out your presentation – the one you prepared earlier- and this time with an acquaintance outside from your immediate working environment.
- Keep notes of what changes you need to make paying particular attention to language and details.
- The less familiar someone is with the content of your talk the fewer technical terms you may need to use.
- Similarly, you may need to include more examples to get your message across.
- Go back to your storyboard. Look at each square and try to find a picture that makes the point you need. Consider suitability and appropriateness.
- If you cannot find a fitting picture, then list five words that would make the same point: five nouns or five verbs or five adjectives.
- Be strict. Do not mix and match because this can be confusing or misleading.
- Are you comfortable with it? Can you now tell your story with this information in front of you? If not, what additions do you need to make? If yes, try out your presentation with a colleague.
- Use the slide sorter in the presentation software.
- Check that there is a pattern in your presentation (Introduction, Main Points/ Examples, Conclusion).
- This pattern must be consistent.
- If you are not certain, show it to a colleague and ask them to check it for you.
- Go through your presentation in the slide sorter.
- Consider the places where you would like to insert “more personal” information and experiences.
- These can be anecdotal in nature, incidental, even humorous.
- Be careful to keep on track.